Provision of Gas Audit Services in Domestic and Commercial Properties

Internet address(es):

Main address: http://www.midlothian.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

Provision of Gas Audit Services in Domestic and Commercial Properties.

Midlothian Council is required, each year, to carry out quality assurance inspections on any gas installations serviced and maintained by the Authorities' various external Gas Contractors. Midlothian Council seeks to appoint a suitably qualified Quality Assurance Auditor (Gas Auditor) to carry out gas quality assurance checks on their behalf, in liaison with the Authorities' Gas Safety Team.

Midlothian.

— As an integral element of the duty of care as Landlord, Midlothian Council is required, each year, to carry out quality assurance inspections on any gas installations serviced and maintained by the Authorities' various external Gas Contractors. These inspections should be conducted in some 5 per cent of all applicable domestic properties, and 20 per cent of all applicable commercial properties per annum with the properties inspected each year to vary. This is to ensure that the Gas Contractor has properly and promptly fulfilled the appropriate functions as required by Legislation and the requirements of their applicable contracts to a safe and acceptable standard;

— Midlothian Council seeks to appoint a suitably qualified Quality Assurance Auditor (Gas Auditor) to carry out gas quality assurance checks in on their behalf, in liaison with the Authorities' Gas Safety Team.

The Authority has the opportunity to extend the contract by 2 further 1-year periods.

Please ensure to raise all queries with the Authority using the Question and Answer facility provided. Directly contacting any member of staff at the Authority a question in relation to this exercise may result in your exclusion from any further involvement. Please highlight any suspected errors or omissions in this manner as soon as they are identified.

— Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015;

— If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established;

— Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships — Gas Safe.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

— Employer's (Compulsory) Liability Insurance = 5 000 000 GBP;

— Public Liability Insurance = 5 000 000 GBP;

— Professional Indemnity Insurance = 5 000 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

— The Authority will use Experian to check the financial stability / risk associated with a Tenderer, and require that they have at least a score of 51 out of 100, or ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.

— Bidders will be required to provide 3 (three) examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU Contract Notice or the relevant section of the Site Notice.

— Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

— Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.

— Bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities and where necessary on the means of study and research facilities available to it and on the quality control measures employed.

— Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.

— Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

— Quality Management Procedures.

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or

2. The bidder must have the following:

a. A documented policy regarding quality management.

— Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

Gas Auditor staff for Domestic Property Installation inspections must be Gas Safe Registered engineers and hold ACS Certificates of Competence in the following:

— CPA1 — Domestic combustion performance analysis;

— CCN1 — Domestic natural gas safety;

— CKR1 — Domestic cooking appliances;

— HTR1 — Fires and wall heaters;

— WAT1 — Water heaters;

— CEN1 — Heating boilers <70KW;

— DAH1 — Ducted air heaters <7KW;

— Met1 — Meters.

Gas Auditor staff for Commercial Installation inspections must be Gas Safe Registered engineers and hold ACS Certificates of Competence in the following:

— COCN1 or CODNCO1 — Core safety industrial and commercial;

— CIGA1 — Indirect fired heating appliances;

— CORT1 — Overhead radiant and plaque heaters;

— CCCN1 or CODC1 Commercial catering safety;

— COMCAT1 — Catering appliances group 1 (e.g. ranges/ steamers );

— COMCAT3 — Catering appliances group 3 (e.g. Deep fat fryers);

— TPCP1 — Testing and purging commercial pipework;

— CMET1 — LP Diaphragm and RPD Metres;

— ICPN1 — Commercial pipework >35mm.

Other Qualifications:

— SDHWH — Solar domestic hot water heating;

— UVH — Unvented hot water cylinders;

— CMDDA1 — Fumes investigation qualification;

— SCQF, Level 7 LD9 — Assessor;

— SCQF, Level 8 LD11 — Verifier.

Gas Auditor staff for Domestic Property Installation inspections must be Gas Safe Registered engineers and hold ACS Certificates of Competence in the following:

— CPA1 Domestic combustion performance analysis;

— CCN1 Domestic natural gas safety;

— CKR1 Domestic cooking appliances;

— HTR1 Fires and wall heaters;

— WAT1 Water heaters;

— CEN1 Heating boilers <70KW;

— DAH1 Ducted air heaters <7KW;

— Met1 Meters.

Gas Auditor staff for Non-Domestic Property Installation inspections must be Gas Safe Registered engineers and hold ACS Certificates of Competence in the following:

— COCN1 or CODNCO1 Core safety industrial and commercial;

— CIGA1 Indirect fired heating appliances;

— CORT1 Overhead radiant and plaque heaters;

— CCCN1 or CODC1 Commercial catering safety;

— COMCAT1 Catering appliances group 1 (e.g. ranges/ steamers );

— COMCAT3 Catering appliances group 3 (e.g. Deep fat fryers);

— TPCP1 Testing and purging commercial pipework;

— CMET1 LP Diaphragm and RPD Metres;

— ICPN1 Commercial pipework >35mm.

Other Qualifications:

— SDHWH Solar domestic hot water heating;

— UVH Unvented hot water cylinders;

— CMDDA1 Fumes investigation qualification;

— SCQF, Level 7 LD9 Assessor;

— SCQF, Level 8 LD11 Verifier.

For all ‘Work in Progress Inspections’ the Gas Auditor shall be qualified to the level of ‘Approved Assessor Certificate D32’ or equivalent.

In-line with the Authorities' Procurement Strategy 2015-18, Community Benefits as a minimum will include:

— Creation of apprenticeships;

— Work Experience for S4-S6 pupils;

— School Visits by suppliers;

— Targeted training;

— Main contractors advertising sub-contract opportunities to local businesses.

The Tenderer is expected to propose within their Technical response, various initiatives or activities that contribute to the above (which are proportionate to the contract and value) as well as a means of tracking and reporting this progress to the Authority that will make up part of the overall KPIs of the contract. Failure to deliver against these will be considered as part of the overall decision to extend the contract or framework.

— Please ensure to raise all queries with the Authority using the Question and Answer facility provided;

— Directly contacting any member of staff at the Authority in relation to this exercise may result in your exclusion from any further involvement;

— Please highlight any suspected errors or omissions in this manner as soon as they are identified;

— Changing the format of the documentation or its contents other than to provide responses to questions may result in your exclusion from any further part in the process.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=458784

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Tenderer is expected to propose within their Technical response, various initiatives or activities that contribute to the Community as indicated in the Tender documentation, as well as a means of tracking and reporting this progress to the Authority that will make up part of the overall KPIs of the contract.

(SC Ref:458784).

Internet address:http://www.midlothian.gov.uk