Energy & water procurement and associated contract management services

Internet address(es):

Main address: http://www.genesisha.org.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35281

Energy & water procurement and associated contract management services.

Genesis Housing Association Ltd (GHA) intend to create a call-off framework for energy and water procurement and the provision of associated contract management services — (‘Energy and Water Bureau’).

England and Wales.

Genesis Housing Association Ltd (GHA) is putting in place a call-off Framework for the procurement of energy and water and provision of the associated contract management services. The Framework is for use by, but not limited to, housing associations, local authorities, registered social landlords, arm's length management organisation and other landlords governed by the Public Contracts Regulations 2015. Please refer to the following website for a full list of RSL's:

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

Please refer to the following website for a full list of local councils in England and Wates:

http://www.local.gov.uk/digital-councils/connect/a-z-councils-online

The Framework shall consist of a single lot with a minimum of one and a maximum of eight suppliers.

Each supplier shall provide the full range of services relating to the procurement of energy and water and the management of the associated contracts including, but not exclusively, the receipt and validation of bills. In particular, each Framework panel member shall provide:

Energy and water procurement services:

— Putting in place and managing contracts for the provision of energy and/or water on behalf of Framework users. Energy and water may be procured through an EU compliant supply framework or through a competition conducted by the Supplier on behalf of one or more Framework users.

Contract management services:

— The provision of energy and/or water contract management services including, but not exclusively, bill validation services for bills issued based upon remote meter reading systems. The intention is that energy and water supplies will be monitored through the use of remote meter reading technology. Where meters are not read using remote meter reading technology the Supplier shall provide a transitional service, the duration of which is not limited, to validate paper based invoices where necessary. The services, manual and digital, will involve ensuring the charges, data, and other information associated with energy and water bills are accurate and appropriate.

GHA's Framework will provide landlords with a ‘single point’ solution to their energy and water procurement service needs. However, not all Framework users will want a complete solution immediately. These users shall be able to use the Mini Competition procedure to call off just one or more element of the service, for example gas procurement, and add other elements through mini competition at a later stage.

Framework users shall be able to instruct the Supplier to go to the entire market as frequently as they wish. Alternately, they can direct the Supplier to use a particular energy and/or water supply framework such as the Genesis Energy Supply Framework.

Performance will be monitored by KPIs which are set out in the ITT.

Atelier House, 64 Pratt Street, Camden

NW1 0DL London.

John Carey, Sandip Shergill.

It is unclear at the time of writing what the final arrangements for the procurement of water shall be. Notification is given in accordance with Article 72(1)(a) of the Public Contracts Regulations 2015 that changes will be made to Mini Competition procedures, the Framework Agreement including estimates of its total value, call off contracts and prices to facilitate these final arrangements.

During the life of this Framework the legal arrangements governing public procurement in the United Kingdom may change following the invoking of Article 50 of the Treaty of Lisbon and / or any legislation or statutory guidance enacted or repealed as a consequence. Notice is given in accordance with Article 72 of the Public Contracts Regulations 2015 that changes will be made to Mini Competition procedures, the Framework Agreement including the total value, call off contracts and prices to facilitate and maintain the effectiveness and legality of this Framework following such changes.

Precise information on deadline(s) for lodging appeals:

In accordance with regulations 86 to 102 (inclusive) of the Public Contracts Regulations 2015.

The contracting authority will incorporate a standstill period at the point of information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Such additional information should be requested from the EUSupply Portal.