Invitation to tender

Date of publication Simap: 11.10.2017

1. Contracting authority

1.1 Official name and address of the contracting authority

Contracting authority/Authority of assignment: Executive Agency
Procurement authority/Organizer: Executive Agency,  attn Public Procurement Agency, 4 Lege str,  1000  Sofia,  Bulgaria,  Telephone:  +359 2 9859 7136/23,  Fax:  +359 2 9859 7152,  E-mail:  MTNebG09XmxtK19k,  URL www.aop.bg

1.2 Offers should be sent to the following address

Executive Agency,  attn Public Procurement Agency, 4 Lege str,  1000  Sofia,  Bulgaria,  Telephone:  +359 2 9859 7136/23,  Fax:  +359 2 9859 7152,  E-mail:  MjE3UF5fL1BeXx1RVg==

1.3 Desired deadline for questions in written form

Remarks: The persons may request in writing questions/clarifications/additional information relating to the contract documents from the contracting authority at least 10 days before the expiry of the deadline for receipt tenders.

1.4 Deadline for submitting offers

Date: 21.11.2017 Time of day: 05:30, Specific deadlines and formal requirements:  5:30 PM local time

1.5 Date of the opening of bids:

21.11.2017, Time of day:  05:30

1.6 Type of contracting authority

Foreign

1.7 Type of procedure

Open procedure 

1.8 Type of order

Order for services 

1.9 According to GATT/WTO agreement, respectively to the international treaties

Yes 

2. Objects of procurement

2.1 Service category CPC:

[27] Other services

2.2 Project title of the acquisition

"Methodological support for the Development of „green“ public procurement in Bulgaria“ funded under Bulgarian-Swiss cooperation programme

2.4 Division into lots?

No

2.5 Common Procurement Vocabulary

CPV:	79300000 - Market and economic research; polling and statistics

2.6 Detailed task description

Assignement of activities related to research of the national procurement market as well as practices and approaches of other european countries in the field of green procurement and elaboration of a practical handbook for their assignement. Detailed specification are described in the tender documents.

2.7 Location where service is to be delivered

Sofia, Lege str. No 4 and the Territory of Republic of Bulgaria

2.8 Duration of the contract, framework agreement or dynamic purchasing system

6 months after contract was signed

This contract is subject to renewal: No

 

2.9 Options

No

 

2.10 Award criteria

Indicator “Concept for implementation (“I1”)  Weighting 60 

Indicator „Price proposal“ („I2“)  Weighting 40 

Comments:  Comprehensive assessment is calculated by the following formula: CAn = Ass I1n х 0.60 + Ass I2n х 0.40,
where:
CA n is the final complex assessment of the n-th participant;
Ass I1n is the assessment of the n-th participant on indicator I1;
Ass I2n is the assessment of the n-th participant on indicator I2;
Sub indicator: І. Scope of the research : 40 
Sub indicator: II Qualitative assessment of the approach for implementation of the assignment with two elements (B1 and B2): 
Element B1 Number of organizations, proposed by the participant for inclusion in the scope of the research 40
Element B2 Selected technology for implementation of the research. 20 

Details specified in the tender documentation

2.11 Will variants be accepted?

No

 

2.12 Are partial offers permitted?

No

 

2.13 Implementation date

6 months after contract was signed

 

3. Conditions

3.2 Deposits/guarantees

1. CONTRACT PERFORMANCE GUARANTEE – TERMS, AMOUNT AND METHOD OF PAYMENT:
2.1. The contract performance guarantee shall be in the amount of 5% of the public contract value exclusive of VAT. 
2.2. The guarantee shall be provided in one of the following forms: 
2.2.1. amount in cash;
2.2.2. bank guarantee;
2.2.3. insurance policy that covers the contractor’s liability for performance. 
The participant, determined for a Contractor, chooses by himself/herself the form of the guarantee for implementation.
For further details see Draft Contract as part of tender documentation.

3.3 Conditions of payment

Detailed payment conditions are described in the tender documents

3.4 Costs to be included

BGN 333 000 without VAT

3.5 Consortium of bidders

Permitted.
Details specified in the tender documentation.

3.6 Subcontractor

Details provided in the tender documents

3.7 Suitability criteria

based on the criteria given below:
1. The participant in the procedure shall have experience in successfully provided services that at least include the following activities:
a)one activity related to the examination of normative acts and/or strategic documents on national and/or European level, the result of which has been objectified in a report, summary, analysis or other final document and
b)one activity related to the development of a practical guidelines, handbook, and/or manual and
c) one activity related to the execution of surveys among certain target groups and/or markets and/or areas related to attitudes, expectations, problems and proposals.
The activity shall be regarded as “executed” regardless of whether the activities have been executed within the scope of one or more services/contracts.The compliance with the execution of services that are identical or similar to the subject-matter of the public procurement shall be established in accordance with Article 64, paragraph 1, item 2 of the Public Procurement Law. 
2. The participant must have the following team to perform the contract:
a) Head of the team – 1 person who shall have educational and qualification degree of Master in areas such as “Social, economic and legal studies”, “Natural sciences, mathematics and informatics” and “Technical studies” ; experience as head of the team in at least two projects, еach involving at least one of the activities described in point 1 and objectified in a final document.
b) Lawyers – 3 people that have educational and qualification degree of Master in areas such as “Social, economic and legal studies”, with a professional qualification in “Law”, with professional experience of at least three years in the speciality and have taken part in activity, referred to in paragraph 1 above and / or in at least one activity under point b) to item 1, the result of which is objectified in a final document.
c) Expert in the environmental protection field – 1 person who have educational and qualification degree of Bachelor or Master in areas such as “Natural sciences, mathematics and informatics” and “Technical studies” and have participated in at least 1(one) activity related to the preparation of technical specifications in the sphere of environmental protection and/or preparation of methods for assessment related to expenses for the entire lifecycle and/or methods for assessing the harmful impact or the impact on the environment and/or studies related to the assessment or the overcoming of the harmful impact of activities and products on the environment and/or a survey and establishment of policies in the sphere of environment and/or participation in the preparation of drafts of legal and subordinate legal acts in the sphere of ecology and environment and/or participation in activities related to the examination of good practices in the sphere of ecology and environmental protection; 
d) Economist – 1 person with educational and qualification degree of Bachelor or Master in areas such as “Social, economic and legal studies”, with a professional qualification in “Economics”.
Where the required education is acquired abroad, it must have an equivalent educational level, an equivalent professional field and in areas of the same or equivalent to those specified above.
It is not allowed for a person to combine various positions regardless of the fact that he/she can meet the requirements applicable to more than one position.

3.8 Evidence required

based on the evidence given below:
1. The participant shall provide (declare) in the European Single Procurement Document (ESPD) a list of services that are identical or similar to the subject of the public procurement, indicating the values, dates and recipients, along with proof of such service; 
2. The participant shall provide (declare) in the European Single Procurement Document (ESPD) a list of the staff, who will fulfill the procurement and/or the members of the management staff, who will be responsible for the fulfillment,which shall contain the professional competence of the persons. At the bidding stage, the required information is to be pointed out in Part IV, Section C of ESPD.

3.9 Conditions for obtaining the tendering documentation

Costs: none 
Conditions of payment: The tender documentation shall be published on the buyer profile of the Contracting authority from the date of publication of the notice in the Official Jornal. The place of posting the documentation on the buyer profile shall be specified in the text of the contract notice.

3.10 Languages for offers

Bulgarian

3.11 Validity of offers

3 Months after deadline for receipt of offers

3.12 Supplying source of the tendering documentation

to obtain at the following address:
Executive Agency,  attn Public Procurement Agency, 4 Lege str,  1000  Sofia,  Bulgaria,  Telephone:  +359 2 9859 7136/23,  Fax:  +359 2 9859 7152,  E-mail:  MTRda2w8XWtsKl5j,  URL www.aop.bg
Languages of documents: Bulgarian
Further information for obtaining the tendering documentation: The tender documentation shall be published on the buyer profile from the date of publication of the notice in the Official Journal. The place of posting the documentation on the buyer profile shall be specified in the text of the contract notice.

Main address: (URL): www.aop.bg 

Address of the buyer profile: (URL):

http://rop3-app1.aop.bg:7778/portal/page?_pageid=93,1862290&_dad=portal&_schema=PORTAL

4. Other information

4.3 Negotiations

No

4.4 Basic procedural principles

The tenderers shall submit a declaration based on a specimen (Annex No. 6) that their tenders have been prepared by observing the obligations related to taxes and social security payments, protection of employment and working conditions which are in force in the Republic of Bulgaria and are applicable to the provided services.

4.5 Additional information

The contract is implemented in two basic stages – Stage 1 and Stage 2. The elaboration of a final draft of the Handbook will take place after a public discussion of the results of Stage 1 and their acceptance. The Contractor shall comply with the requirements for visual identification (logos,fonts, sizes, etc.) according to the rules of the Bulgarian –Swiss cooperation program.

4.6 Official organ of publication

Official Journal of EU
Public Procurement Agency: www.aop.bg

4.7 Procedures for appeal

Commission for Protection of Competition
18, Vitosha street, 1000 Sofia, Bulgaria
Tel: 02 9884070 
Fax: 02 9807315
www.cpc.bg