UK-Glasgow: architectural design services

2008/S 64-086936

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S):
Maryhill Housing Association, 45 Garrioch Road, Contact: Development Section, Attn: Phyllis Stewart, UK-Glasgow G20 8RG. Tel.  014 19 48 11 19. E-mail: pstewart@maryhill.org.uk. Fax  014 19 45 44 57.
Internet address(es):
General address of the contracting authority: www.maryhill.org.uk.
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1522.
Further information can be obtained at: Maryhill Housing Association, 45, Garrioch Road, Contact: Development Section, Attn: Phyllis Stewart, UK-Glasgow G20 8RG. Tel.  014 19 48 11 19. E-mail: pstewart@maryhill.org.uk. Fax  014 19 45 44 57. URL: www.maryhill.org.uk.
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Maryhill Housing Association, 45, Garrioch Road, Contact: Development Section, Attn: Phyllis Stewart, UK-Glasgow G20 8RG. Tel.  014 19 48 11 19. E-mail: pstewart@maryhill.org.uk. Fax  014 19 45 44 57. URL: www.maryhill.org.uk.
Tenders or requests to participate must be sent to: Maryhill Housing Association, 45, Garrioch Road, Contact: Development Section, Attn: Phyllis Stewart, UK-Glasgow G20 8RG. Tel.  014 19 48 11 19. E-mail: pstewart@maryhill.org.uk. Fax  014 19 45 44 57. URL: www.maryhill.org.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Housing Association.
Housing and community amenities.

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Development of former Maryhill Primary School site.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 12.
Main place of performance: Viewmount Drive, Maryhill, Glasgow.
NUTS code: UKM34 .
II.1.3) The notice involves:
A public contract.
II.1.4) Information on framework agreement:
II.1.5) Short description of the contract or purchase(s):
Design Team required to assist Maryhill Housing Association to develop social housing (for rent and low cost home ownership) at the site where the current Maryhill Primary School is located. Disciplines required are Architect, Cost Consultant, Structural Engineer, CDM Coordinator, Clerk of Works.
II.1.6) Common procurement vocabulary (CPV):
74222000, 74232400, 74231721, 74231200, 74323000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots:
Yes.
Tenders should be submitted for: one lot only.
II.1.9) Variants will be accepted:
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
It is anticipated that the works cost will be in the region of GBP 2.3m - 3m excluding value added tax. The services required and detailed in this notice are anticipated to cost between 8 % and 13 % of the total works costs.
Estimated value excluding VAT:
Range: between 185 000 and 386 000 GBP.
II.2.2) Options:
No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Starting: 1.8.2008. Completion: 1.8.2010.

INFORMATION ABOUT LOTS

LOT NO 3 TITLE: Structural Engineering Services
1) SHORT DESCRIPTION:
Provision of Structural engineering services to assist Maryhill Housing Association to design the development of site for new build/ refurbished housing.
2) COMMON PROCUREMENT VOCABULARY (CPV):
74231200.
3) QUANTITY OR SCOPE:
From outline design stage to completion.
Estimated cost excluding VAT:
Range: between 30 000 and 90 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 1.8.2008 Completion: 1.8.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS:
The Association is seeking Structural Engineering Consultancy Services to assist in design of new build properties at the site as well as refurbishment of existing ′Listed′ building. The successful firm will be required to through the design process and construction phase through to completion.

LOT NO 1 TITLE: Consultant Architectural Services
1) SHORT DESCRIPTION:
Provision of architectural consultancy services to assist Maryhill Housing Association to design and manage development of site for new build/ refurbished housing.
2) COMMON PROCUREMENT VOCABULARY (CPV):
74222000.
3) QUANTITY OR SCOPE:
From outline design to completion.
Estimated cost excluding VAT:
Range: between 80 000 and 150 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 1.8.2008 Completion: 1.8.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS:
The Association is seeking Architectural Consultancy Services to assist in design of new build properties at the site as well as refurbishment of existing ′Listed′ building. The successful firm will also be required to lead the design team through the design process and construction phase through to completion.

LOT NO 2 TITLE: Consultant Quantity Surveying Services
1) SHORT DESCRIPTION:
Provision of cost consultancy services to assist Maryhill Housing Association to cost design proposals, submit cost plan and tender submissions to Glasgow City Council (provider of Housing Association Grant), prepare and issue tender documents, analyse and check returned tenders, on-site cost control and measurement, agreement of final account with contractor.
2) COMMON PROCUREMENT VOCABULARY (CPV):
74232400.
3) QUANTITY OR SCOPE:
From outline design stage to completion.
Estimated cost excluding VAT:
Range: between 50 000 and 120 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 1.8.2008 Completion: 1.8.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS:
The Association is seeking Quantity Surveying Services to assist in costing the design of new build properties at the site as well as refurbishment of existing ′Listed′ building. The successful firm will be required from the initital design stage, through the construction phase through to completion.

LOT NO 4 TITLE: CDM Coordinator Services
1) SHORT DESCRIPTION:
Provision of CDM Coordinator Services to assist Maryhill Housing Association to fulfil their role as client under the current Construction Design and Management legislation. This will also include assisting Maryhill HA in assessing the compentency of other potential team members.
2) COMMON PROCUREMENT VOCABULARY (CPV):
74231721.
3) QUANTITY OR SCOPE:
From initial appointment of design team through to completion of works and provision of Safety File.
Estimated cost excluding VAT:
Range: between 5 000 and 20 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 1.7.2008 Completion: 1.8.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS:
Please note that, in line with Maryhill HA policy, the firm which successfully secures the commision for CDM Coordinator Services will be ineligible to be considered for the provision of any other consultancy services on this project.

LOT NO 5 TITLE: Clerk of Works Services
1) SHORT DESCRIPTION:
Provision of on-site quality control of construction works at new build/ refurbished housing site.
2) COMMON PROCUREMENT VOCABULARY (CPV):
74323000.
3) QUANTITY OR SCOPE:
From pre-start meeting through to end of Defects Liability Period.
Estimated cost excluding VAT:
Range: between 20 000 and 60 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION:
Starting: 1.8.2009 Completion: 1.8.2010.
5) ADDITIONAL INFORMATION ABOUT LOTS:

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Interim Payments.
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4) Other particular conditions to which the performance of the contract is subject:
No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2) Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are met: (1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4) Reserved contracts:
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Yes.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Restricted.
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5. Maximum number: 6
Objective criteria for choosing the limited number of candidates: Ability to demonstrate appropriate professional qualifications ( all disciplines).
Experience in working with social housing providers ( all disciplines).
Experience in working with new build social housing (all disciplines).
Experience in working with refurbishment of buildings ( all disciplines)
Understanding of Scottish Housing Association Grant funding procedures (architect, engineer and surveyor only).
Experience of working with Voluntary Management Committees (architect, engineer and surveyor only).
Commitment to Equal Opportunities.
Commitment to Sustainabilty issues.
No conflict of interest in working with Maryhill HA under Scedule 7 of Housing ( Scotland) Act 2001.
IV.1.3) Reduction of the number of operators during the negotiation or dialogue:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
IV.3.2) Previous publication(s) concerning the same contract:
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.4.2008.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
2.5.2008 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:
30.5.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the tender:
IV.3.8) Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT:
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
VI.3) ADDITIONAL INFORMATION:
(MT Ref:57637).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
28.3.2008.