The objective of the qualification process is to assess the responses to the ESPD and select Potential Providers to proceed to the next stage of the procurement.
National Museums Scotland may disqualify any Potential Provider who:
(i) Fails to comply with the requirements of Regulation 23 of the Public Contracts Regulations 2012 (as amended) and/or fails to certify in the ESPD that it has fulfilled these requirements;
(ii) Fails to provide a satisfactory response to any questions in the ESPD or inadequately or\ incorrectly completes any question;
(iii) Submit its completed ESPD after the deadline;
(iv) Fails to meet any of the mandatory criteria described in this ESPD;
National Museums Scotland has determined that the Restricted Tender procedure will be followed for this procurement. It is envisaged that 5 or 6 Potential Providers will be invited to pitch for each package of work, following analysis of the ESPD. The scores awarded will not be used in the subsequent selection process.
All Potential Providers who are not selected for the initial Short List will be notified and given the opportunity for feedback.
Information and detail which forms part of general company literature or promotional brochures etc. will not form part of the evaluation process. Marketing material should not be included.
Short-listed contractors will be invited to attend an interview at the National Museum of Scotland,Chambers Street, Edinburgh. The Selection Board is drawn from senior museum officials.
Potential applicants should be aware that erroneous or incorrect responses may result in their removal from the tender list(s). In the event that this is only discovered once invitations to tender have been issued, the candidate may be required to return the tender documents which will be deemed void. In the case where the error or misrepresentation is not discovered until after the contract is awarded, we reserve the right to terminate the contract and all costs incurred by us as a result of the termination shall be recoverable from the provider under the contract.
Freedom of Information
The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates National Museums Scotland as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by National Museums Scotland will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
As part of our responsibility under the Act, National Museums Scotland may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available National Museums Scotland may nevertheless disclose requested information. Information held cannot simply be classified as ‘confidential’ or ‘commercial in confidence’ to enable it to be protected from disclosure. National Museums Scotland may publish the names and contact details of companies who have been issued with a Questionnaire on its website
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=485675
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref: 485675)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=485675