Repairs & Maintenance, Voids and Planned Works

Internet address(es):

Main address: http://www.arcon.org.uk/

Repairs & Maintenance, Voids and Planned Works

Arcon Housing Association (Arcon) was formed in 1972 and has built and acquired over 1 200 properties over 45 years. The majority of properties are located within the Greater Manchester area, however, services will also be required in Cheshire, Lancashire, Derbyshire and surrounding areas to meet the needs of Arcon.

Arcon is seeking bids from appropriately skilled and experienced contractors to provide repairs & maintenance, voids and planned works across multiple Arcon sites.

The outcome of the tender process will be a single contract with one contractor. The contract will be an initial 3 years with 3 options to extend by a further 3 years (36 months), up to a maximum 12 years total contract term (3+3+3+3), subject to Arcon requirements and the performance of the successful contractor. The anticipated commencement date is estimated to be during September 2017.

The majority of properties are in the Greater Manchester area, however, services will also be required in Cheshire, Lancashire, Derbyshire and surrounding areas to meet the needs of Arcon.

The estimated value is approximately 508 000 - 588 000 GBP per annum excluding VAT, up to a total contract value over the life of the contract of approximately 6 096 000 - 7 056 000 GBP; however this is an estimate only. This is for information only, and no guarantees are given, nor are implied as to the value or quantity of business that will be placed with the successful contractor.

Services initially required under the contract are expected to include all repairs and maintenance across a variety of property types, (including an out of hours emergency provision) and voids works from contract commencement. Planned works, comprising mainly of kitchen and bathroom installations, will begin April 2018. Periodic electrical inspections and subsequent remedial works may also be required during the life of the contract.

The contract will be available to Arcon and all subsidiaries both current and future.

Full details of the required service and specification can be found within the tender documentation.

The contract will be an initial 3 years with 3 options to extend by a further 3 years (36 months), up to a maximum 12 years total contract term (3+3+3+3), subject to Arcon requirements and the performance of the successful contractor.

Submissions are to be submitted through the Cirrus Purchasing eTender system only.

Any supplier may be disqualified who has been convicted of:

(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime(c);

(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e);

(c) the common law offence of bribery;

(d) bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010(f), or section 113 of the Representation of the People Act 1983(g);

(e) where the offence relates to fraud affecting the European Communities' financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(h):—

(i) the common law offence of cheating the Revenue;

(ii) the common law offence of conspiracy to defraud;

(iii) fraud or theft within the meaning of the Theft Act 1968(i), the Theft Act (Northern Ireland) 1969(j), the Theft Act 1978(k) or the Theft (Northern Ireland) Order 1978(l);

(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(m), article 451 of the Companies (Northern Ireland) Order 1986(n) or section 993 of the Companies Act 2006(o);

(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(p) or section 72 of the Value Added Tax Act 1994(q);

(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(r);

(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(s) or section 19 of the Theft Act (Northern Ireland) 1969(t);

(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(u); or

(ix) the possession of articles for use in frauds within the meaning of section 6 of the Fraud Act 2006, or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act;

(f) any offence listed—

(i) in section 41 of the Counter Terrorism Act 2008(a); or

(ii) in Schedule 2 to that Act where the court has determined that there is a terrorist connection;

(g) any offence under sections 44 to 46 of the Serious Crime Act 2007(b) which relates to an offence covered by subparagraph (f);

(h) money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002(c);

(i) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(d) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(e);

(j) an offence under section 4 of the Asylum and Immigration (Treatment of Claimants, etc. Act 2004(f);

(k) an offence under section 59A of the Sexual Offences Act 2003(g);

(l) an offence under section 71 of the Coroners and Justice Act 2009(h);

(m) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(i); or

(n) any other offence within the meaning of Article 57(1) of the Public Contracts Directive—

(i) as defined by the law of any jurisdiction outside England and Wales and Northern Ireland; or

(ii) created, after the day on which these Regulations were made, in the law of England and Wales or Northern Ireland.

As per the tender documentation.

Arcon staff members and their authorised agents only.

36, 72, 108 or 144 months dependent on contract performance and ongoing needs of Arcon Housing Association.

This tender process will incorporate a minimum 10 calendar day standstill period at the point information on the award is communicated to tenderers. Appeals can be directly raised via the contact points detailed in section VI.4.1 of this contract notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).