United States - Architectural Planning And Concepting Services For Terminal And Concourse Redevelopment

Page 1 of 4 PIEDMONT TRIAD AIRPORT AUTHORITY REQUEST FOR QUALIFICATIONS (RFQ) for ARCHITECTURAL PLANNING AND CONCEPTING SERVICES for TERMINAL AND CONCOURSE REDEVELOPMENT at the PIEDMONT TRIAD INTERNATIONAL AIRPORT The Piedmont Triad Airport Authority (PTAA or the “Authority”) will receive Statements of Qualifications from interested firms for the services described in this Request for Qualifications (RFQ). It is likely that PTAA will then review the submittals received for this work and shortlist 3-5 firms. Interviews will be conducted with each of the shortlisted firms. The Authority will reimburse the shortlisted firms up to $2,000 in reasonable transportation expenses for travel to PTIA for the interview. PROJECT DESCRIPTION The Authority is seeking a Terminal Concepting, Programming, Planning and Design Consultant to evaluate both the function and form of the current terminal building; to provide recommendations for physical and aesthetic improvements and modifications; and to provide overall concept, programming and preliminary design for modifications. FIRMS READING THIS RFQ SHOULD NOT FEEL THAT THEY ARE IN A LESS COMPETITIVE POSITION IF THEY HAVE NOT BEEN ACTIVELY MARKETING THEIR SERVICES TO THE AUTHORITY. The Authority has had no discussions whatsoever with any firm regarding this project. There is no requirement that the selected firm be a local firm. There is no requirement to have any history or background knowledge of the airport. This is a pure airport terminal planning/design effort and all firms qualified to provide such services will be equally considered. The Authority hopes to solicit interest from as many firms as possible. AIRPORT DESCRIPTION The current terminal opened in the early 1980’s and is a “U” shaped facility with a main terminal and two (2) concourses, “North” and “South”, each with independent checkpoints. The concourses are not connected downstream of security The North concourse was renovated and expanded in the mid 2000’s, for a total of 25 gates. Between 2012 and 2016, portions of the main terminal were updated. The Authority is now interested in setting a course for both the short and long term of the terminal facilities, and is seeking these services in support of developing such a plan. The successful proponent will demonstrate the following:  Skill at identifying current needs as well as projecting future demands;  The ability to program Airport Terminal Space in an efficient manner to meet those demands;  Skill to envision a striking, unique, and beautiful form that meets the functional need;  Experience with the unique issues facing Small Hub Airports. Page 2 of 4 The Authority is not looking for a large team that includes all disciplines. Teaming is allowable, but will be limited to two (2) firms, and are limited only to companies with considerable experience in Airport Terminal Planning and Programming; and Airport Terminal Architecture. Only experience in the last five (5) years will be considered, and such experience must be at commercial service airports. Experience at airports similar in size and function to PTIA is preferred. This project may be funded in part by the Federal Aviation Administration (FAA) AIP program and/or the North Carolina Department of Transportation – Division of Aviation. Consultant selection will comply with the current FAA Advisory Circular 150/5100-14E “Consultant Services for Airport Grant Projects” and all applicable current FAA Advisory Circulars. SCOPE OF WORK The scope of work will be developed in conjunction with the selected firm. The scope will generally include, but will not be limited to the following:  Inventory and assessment of current condition of facility;  Evaluation of projected future demand/capacity;  Programming of space needs;  Development of conceptual plans;  Basic preliminary design. Firm(s) must have the financial ability to undertake the work and assume the liability. The selected firm will be required to furnish proof of Professional Liability insurance coverage in the minimum amount of $1,000,000. The firm must have an adequate accounting system to identify costs chargeable to the project. EVALUATION CRITERIA Each proposal will be evaluated to determine overall responsiveness and qualifications under the RFQ and will be based on the following considerations and their respective weights: 1. Qualifications and Experience of Staff Assigned to this Project 30% 2. Firm Qualifications and Experience Related to the Scope of this Project 30% 3. Project Approach including Schedule 20% 4. History/Aviation Experience of the Firm 20% Final selection will be at the discretion of the Selection Committee. The firm will be expected to participate in meeting PTAA’s DBE participation goals. These goals will be defined at a later date. SUBMITTAL REQUIREMENTS FORMAT: All Statements of Qualifications are limited to ten (10) pages exclusive of cover sheet and shall be typed, 8½” x 11” sheets, single-spaced, single sided with font of 11 point Times New Roman. In addition, up to five (5) single page resumes for key staff that will be assigned to this effort may be included in an appendix. In order to reduce costs and to facilitate recycling, cover stock, binders, dividers, tabs, etc., are prohibited. One (1) staple in the upper left-hand corner is preferred. PTAA reserves the right to reject Statements of Qualifications that do not meet these requirements. Page 3 of 4 COVER/INTRODUCTORY LETTER: The introductory letter should be addressed to Mr. Alex Rosser, P.E., Deputy Executive Director. This letter is limited to one (1) page and should identify the contact person including complete contact information. EVALUATION FACTORS: The objective of this RFQ is to obtain responses that clearly communicate the Proposer’s understanding of the project’s specific goals and requirements. Only information which is essential to the evaluation of the RFQ should be submitted. Experience should be directly related to the proposed scope. Any experience not directly related will be considered superfluous. This section is limited to nine (9) pages and should include the information requested below: A. Qualifications and Experience of Staff Assigned to this Project 1. Provide an Organizational Chart identifying disciplines, specific personnel, and role of those who will be assigned to this project along with physical office location of key personnel. 2. Detail Project Manager’s experience (last 10 years) on projects of very similar scope including project name, scope, cost, and contact person including phone number. 3. Biographical summaries, including similar projects completed, of key personnel assigned to the project and who are available to commence services immediately after being awarded a contract. As previously discussed, five (5) single page resumes may be included in an appendix to supplement staff descriptions. B. Firm Qualifications and Experience Related to the Scope of this Project 1. Provide qualifications to provide services as listed above. 2. Provide examples of RECENT (last 5 years) experience on projects of very similar scope including project name, scope, cost, and contact person including phone number. 3. Provide proof of ability to complete the project in an expeditious manner. 4. Provide examples of recent experience, if any with the FAA Southern Region, NCDOT or coordinating agencies. C. Project Approach including Schedule 1. Describe your firm’s project approach and processes on similar scope projects. 2. Describe any perceived challenges and proposed resolutions. 3. Provide anticipated schedule. D. History/Aviation Experience of the Firm 1. Provide a brief history of the firm. 2. Provide evidence of aviation industry experience. DISADVANTAGED BUSINESS ENTERPRISES (DBE) PROGRAM: A. DBE Participation 1. DBE goals may be established for this project. Firms need not identify DBE subconsultants at this time. However, firms should provide brief evidence of willingness and history of working with airports to meet DBE goals. Page 4 of 4 2. It is the policy of PTAA that Disadvantaged Business Enterprises (DBE) as defined in 49CFR Part 26 shall have the maximum opportunity to participate in the performance of this work. The successful firm will be required to comply with the DBE program established and adopted by PTAA. TIMELINE: RFQ KEY ITEMS DATE Advertisement of RFQ Friday, July 28, 2017 Pre-Proposal Information Meeting (Participation also available via WebEx) Wednesday, August 23, 2017 Deadline to be Added to Distribution List Wednesday, September 6, 2017 Deadline for Questions Wednesday, September 6, 2017 RFQ Submission Deadline Friday, September 15, 2017 Contract Negotiation and Award Within 60 days Interested firms should submit six (6) copies of its Statements of Qualifications, in a sealed envelope clearly marked with the project name, on or before 11:00 A.M. EST, Friday, September 15, 2017 to PTAA, c/o Mr. Alex Rosser, P.E., Deputy Executive Director, 1000-A Ted Johnson Parkway, Greensboro, NC 27409. All proposals received after the above date and time will not be considered and will be returned unopened. PTAA reserves the right to request clarifications to resolve minor questions and to conduct discussions, either oral or written, with firms as determined by PTAA to be reasonably viable to selection for award of contract. PTAA reserves the right to waive any informalities or irregularities in any Statement of Qualifications, to accept or reject any Statement of Qualifications, or to reject all Statements of Qualifications, if determined to be in its best interest. PTAA will not be providing site tours or preliminary design information at this time. PTAA will not conduct any meetings to discuss this project with individual firms. However, an informational meeting will be held at 2:00 P.M. EST, Wednesday, August 23, 2017. WebEx participation instructions will be posted to the Piedmont Triad International Airport website under Airport Operations, which can be found at http://flyfrompti.com at least one week prior to the meeting. Questions or information requests should be submitted in writing to Mr. Alex Rosser, P.E., at the address listed previously or by email (MTRua29vYW5dPGNva11lbiprbmM=) prior to 5:00 P.M. EST, Wednesday, September 6, 2017. Firms are advised that any information given or questions asked will be provided via addendum to all interested firms. Interested firms should email MjE4YF1hYVNgTy5VYV1PV2AcXWBV prior to 5:00 P.M. EST, Wednesday, September 6, 2017 to be added to the distribution list to receive any RFQ information. Please note that it is the responsibility of each Proposer to verify receipt of any and all addenda issued for this RFQ. Information related to this RFQ, including any addenda, will be posted to the Piedmont Triad International Airport website under Airport Operations, which can be found at http://flyfrompti.com. PIEDMONT TRIAD AIRPORT AUTHORITY