United Kingdom-Edinburgh: Engineering services
2018/S 078-174285
Contract notice
Services
Section I: Contracting authority
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Contact person: Cameron Wright
Telephone: +44 1698794598
E-mail: MTZdW2dfbGloKHFsY2FibjpoYm0oaF9u
NUTS code: UKM
Internet address(es):
Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
Section II: Object
NP813/18 - Authorising Engineers — Water
The scope of this contract is for the services of an authorising engineer — Water to ensure that safe systems of work and inspection regimes are in place and carried out in accordance with the guidance and legislative requirement throughout NHS Scotland. The scope of the proposed framework agreement will cover the provision of authorising engineers services for water only.
All NHS properties throughout Scotland.
The AE (Water) will act as an independent professional adviser to the NHS Health Boards. The AE (Water) will be appointed by the NHS Health Boards with a brief to provide services in accordance with all parts of Scottish Health Technical Memoranda (SHTM 00 and 04-01, all parts) guidance, COSHH and HSE ACoP L8.
The AE (Water) must be qualified to AE Foundation Certificate level and should preferably be a qualified microbiologist for this discipline, with a relevant degree in the field of science, preferably microbiology and at least 10 years relevant experience in healthcare. The organisation providing the service shall be a member of the Legionella Control Association and comply with its code of conduct.
In addition to the AE (Water) services stated, in the event that the NHS Health Board requests the contracted organisation to provide assistance with technical engineering issues related to AE (Water) services, then the contracted organisation must either directly employ a suitably qualified person, preferably a chartered engineer or arrange for one from a qualified third party to provide the service required. This suitably qualified person must have a minimum 10 years relevant experience in healthcare sector.
6 Months prior to the end date a contract renewal notice will be issued.
Section III: Legal, economic, financial and technical information
Detailed below are the minimum requirements required for the services of the authorising engineer (water):
The AE (Water) will act as an independent professional adviser to the NHS Health Boards. The AE (Water) will be appointed by the NHS Health Boards with a brief to provide services in accordance with all parts of Scottish Health Technical Memoranda (SHTM 00 and 04-01, all parts) guidance, COSHH and HSE ACoP L8.
The AE (Water) must be qualified to AE Foundation Certificate level and should preferably be a qualified microbiologist for this discipline, with a relevant degree in the field of science, preferably microbiology and at least 10 years relevant experience in healthcare. The organisation providing the service shall be a member of the Legionella Control Association and comply with its code of conduct.
In addition to the AE (Water) services stated, in the event that the NHS Health Board requests the contracted organisation to provide assistance with technical engineering issues related to AE (Water) services, then the contracted organisation must either directly employ a suitably qualified person, preferably a chartered engineer or arrange for 1 from a qualified 3rd party to provide the service required. This suitably qualified person must have a minimum 10 years relevant experience in healthcare sector.
This person will have specialist knowledge of large scale domestic hot and cold water services installations including incoming supplies, fire fighting services, wet risers, etc., and, in particular, these installations for which an Authorised Person (AP) (Water) will assume responsibility on appointment. They act and are employed, independently of NHS Boards submitting potential AP (Water) for assessment.
The AE (Water) will act as assessor and make recommendations regarding suitability in terms of skills and training for the appointment of AP selected by estates management, monitor the performance of the service, and provide an annual audit to the Designated Person (DP). To carry out this role effectively, particularly with regard to audit, it is necessary that the AE (Water) remains independent of the operational structure of the NHS Health Board and can feel free to comment on an organisational risk basis and the numbers of APs proposed by NHS Health Boards for various premises. Familiarity with systems, health and safety issues and statutory requirements is seen as essential.
The AE (Water) shall have a basic knowledge of infection prevention and control procedures and how these impact on the design, specification, installation and maintenance of domestic water services.
Minimum level(s) of standards required:
The period of time relevant to ESPD Question 4B.1.1 is 3 years.
The information relevant to ESPD Question 4B.2.1 is 3 years.
Levels of insurance required.
ESPD Question 4B.5.1 — Employer's liability insurance - 10 000 000 GBP.
ESPD Question 4B.5.2 — Public liability insurance - 5 000 000 GBP.
ESPD Question 4B.5.2 — Professional indemnity insurance - 2 000 000 GBP.
If the tenderer does not have these levels of insurance, they are required to confirm the level of insurance cover that they have.
Financial Ratios will require to be submitted as detailed in the ITT.
Tenderers shall submit their audited financial accounts for the most recent 2 years.
Selection criteria as stated in the procurement documents.
1— The organisation providing the service shall be a member of the Legionella Control Association and comply with its code of conduct.
2— Provide 2 examples of experience in a contract of a similar nature and size, including geographical locations across Scotland, volume, scope and technical requirement from 2013 to 2017.
As stated in the procurement documents.
Section IV: Procedure
Section VI: Complementary information
After 36 months, a contract notice will be issued.
The buyer is using PCS-Tender to conduct this ITT exercise.
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 10603. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:540017)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1698794410
Internet address:http://www.nhsscotlandprocurement.scot.nhs.uk/
The authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the authority dispatches the notice(s) and the date on which the authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the public contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the authority after receipt of the notification should they require further clarification. The authority will respond within 15 days of such a written request, but it should be noted that receipt by the authority of such request during the standstill period may not prevent the authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of the public contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.