Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.2)Information about joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/
I.4)Type of the contracting authorityRegional or local authority
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Framework Agreement for Non Domestic Building Maintenance
II.1.2)Main CPV code79993000
II.1.3)Type of contractServices
II.1.4)Short description:
The Authority wishes to establish a Framework Agreement for the provision of building maintenance works and services to its’ non-domestic property estate which encompasses over 400 Council buildings including schools, offices and listed buildings including Cardiff Castle and City Hall.
Property services delivers these services through a combination of its own in-house labour force of fully trained and qualified tradesmen and external contractors under a centrally procured Framework Contract.
The framework will be divided into 4 lots covering Statutory obligations testing and remedial work, emergency, responsive, and minor Maintenance work with a value up to 20 000 GBP, and maintenance work with a value between 20 000 GBP and 100 000 GBP.
II.1.5)Estimated total valueValue excluding VAT: 21 000 000.00 GBP
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description
II.2.1)Title:
Lot A1: Statutory Obligation Testing and Remedial Works
Lot No: 1
II.2.2)Additional CPV code(s)79993000
79993100
50700000
50710000
50711000
50712000
71314100
51110000
71334000
71315000
71630000
45310000
45311000
45312000
45312310
45315000
45331000
45331100
45331110
45333000
45350000
45343230
45421142
50610000
50720000
50740000
50750000
II.2.3)Place of performanceNUTS code: UKL22
II.2.4)Description of the procurement:
Statutory obligation testing, remedial work and cyclical maintenance on the Council's Non-Domestic estate which numbers over 400 buildings including Schools, and office buildings such as City Hall and County Hall.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
The framework will run for an initial 36 months with one option to extend by 12 months.
II.2.9)Information about the limits on the number of candidates to be invitedEnvisaged minimum number: 6
Maximum number: 10
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Lot A2: Emergency, Responsive, Minor Maintenance Work of value less than 20 000 GBP North Cardiff
Lot No: 2
II.2.2)Additional CPV code(s)79993000
79993100
50700000
50710000
50711000
50712000
71314100
51110000
71334000
45210000
45214200
71315000
71630000
45211000
45211310
45232450
45252123
45255400
45260000
45261200
45261215
45261220
45261300
45261410
45261420
45261900
45262000
45262100
45262300
45262320
45262330
45262360
45262400
45262500
45262510
45262600
45262640
45262650
45262660
45262680
45262700
45310000
45311000
45312000
45312310
45313000
45315000
45320000
45321000
45323000
45324000
45330000
45331000
45331100
45331110
45332000
45333000
45342000
45343000
45343100
45343200
45343230
45350000
45300000
45400000
45410000
45420000
45421000
45421100
45421141
45421142
45421146
45421151
45421153
45421160
45422000
45430000
45432200
45441000
45442100
45442180
45443000
45451000
45452000
45453000
45453100
45454000
50610000
50720000
50740000
50750000
71251000
71600000
77312000
77314000
90000000
90520000
90915000
98395000
45442000
II.2.3)Place of performanceNUTS code: UKL22
II.2.4)Description of the procurement:
General building and Mechanical and electrical works including Emergency repairs, Responsive works (0-2 000 GBP), Minor Maintenance (up to 20 000 GBP) in the North of Cardiff.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invitedEnvisaged minimum number: 6
Maximum number: 10
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Lot A4: Maintenance Work of Value 20 000 GBP up to 100 000 GBPk
Lot No: 4
II.2.2)Additional CPV code(s)79993000
79993100
50700000
50710000
50712000
71314100
51110000
71334000
45210000
45214200
71315000
71630000
45211000
45211310
45232450
45252123
45255400
45260000
45261200
45261215
45261220
45261300
45261410
45261420
45261900
45262000
45262100
45262300
45262320
45262330
45262360
45262400
45262500
45262510
45262600
45262640
45262650
45262660
45262680
45262700
45310000
45311000
45312000
45312310
45313000
45315000
45320000
45321000
45323000
45324000
45330000
45331000
45331100
45331110
45332000
45333000
45342000
45343000
45343100
45343200
45343230
45350000
45400000
45410000
45420000
45421000
45421100
45421141
45421142
45421146
45421151
45421153
45421160
45422000
45430000
45431000
45432100
45432200
45441000
45442100
45442180
45443000
45451000
45452000
45453000
45453100
45454000
50610000
50720000
50740000
50750000
71251000
71600000
77312000
77314000
90000000
90520000
90915000
98395000
45442000
II.2.3)Place of performanceNUTS code: UKL22
II.2.4)Description of the procurement:
This lot includes all Mechanical and Electrical and general building works with an estimated value over 20 000 GBP up to a value of 100 000 GBP.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
Initial 36 month framework with an option to extend for a further 12 months
II.2.9)Information about the limits on the number of candidates to be invitedEnvisaged minimum number: 15
Maximum number: 18
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Lot A3: Emergency, Responsive, Minor Maintenance Work of value less than 20 000 GBP South Cardiff
Lot No: 3
II.2.2)Additional CPV code(s)79993000
79993100
50700000
50710000
50712000
71314100
51110000
71334000
45210000
45214200
71315000
71630000
45211000
45211310
45232450
45252123
45255400
45260000
45261200
45261215
45261220
45261300
45261410
45261420
45261900
45262000
45262100
45262300
45262320
45262330
45262360
45262400
45262500
45262510
45262600
45262640
45262650
45262660
45262680
45262700
45310000
45311000
45312000
45312310
45312320
45313000
45315000
45320000
45321000
45323000
45324000
45330000
45331000
45331100
45331110
45332000
45333000
45342000
45343000
45343100
45343200
45343230
45350000
45400000
45410000
45420000
45421000
45421100
45421141
45421142
45421146
45421151
45421153
45421160
45422000
45430000
45431000
45432100
45432200
45441000
45442100
45442180
45443000
90000000
90520000
90915000
98395000
45442000
90650000
71421000
45223200
II.2.3)Place of performanceNUTS code: UKL22
II.2.4)Description of the procurement:
General building and Mechanical & Electrical works including Emergency repairs, Responsive works (0-2 000 GBP), Minor Maintenance (up to 20 000 GBP) in the North of Cardiff.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
Initial 36 months duration with one option to extend by 12months
II.2.9)Information about the limits on the number of candidates to be invitedEnvisaged minimum number: 6
Maximum number: 10
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
Please see PQQ documents for further details.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureRestricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 31/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidatesDate: 01/10/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflowsElectronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
Under the terms of this contract the successful supplier(s) will be required to deliver Community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Additional information about what Community benefits the Council would like to see delivered as part of this framework will be made available during the Invitation to tender stage.
(WA Ref:83492)
The buyer considers that this contract is suitable for consortia.
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:31/07/2018