Control with Remote Sensing 2017

Internet address(es):

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

Control with Remote Sensing 2017.

A 2 year contract with the option to extend for an additional 1 + 1 years is required to assist the Welsh Government to deliver Remote Sensing inspections in accordance with European and domestic legislation under the Common Agricultural Policy.

The successful contractor will need to:

Provide a service that is compliant to the EU Guidelines, by:

— Analysing acquired 2017 satellite imagery for the zones identified for controls within Wales (in line with the client's National addendum requirements), and

— Interpreting the satellite imagery for the preparation of dossiers for individual cases within the zones (to assist the client in confirming if customers have accurately declared against field parcels on their holding/s on their 2017 Single Application Forms).

Deliver and complete the service in sufficient time to allow the client to process applications and calculate accurate payments to customers by 1.12.2017.

A 2 year contract with the option to extend for an additional 1 + 1 years is required to assist the Welsh Government to deliver Remote Sensing inspections in accordance with European and domestic legislation under the Common Agricultural Policy.

The successful contractor will need to:

Provide a service that is compliant to the EU Guidelines, by:

— Analysing acquired 2017 satellite imagery for the zones identified for controls within Wales (in line with the client's National addendum requirements), and

— Interpreting the satellite imagery for the preparation of dossiers for individual cases within the zones (to assist the client in confirming if customers have accurately declared against field parcels on their holding/s on their 2017 Single Application Forms).

Deliver and complete the service in sufficient time to allow the client to process applications and calculate accurate payments to customers by 1.12.2017.

The contractor must follow the requirements and guidelines laid down in the EC guidance unless specified otherwise in the National Addendum.

The main exercise in Wales will involve carrying out controls of between 800 to 1 000 records of Single Application Form (SAF) applications for subsidy aid (hereafter referred to as ‘dossiers’), spread across 9 Remote Sensing Zones.

These will consist of an average of around 50 parcels per application and will need to be reviewed against satellite imagery to confirm the declaration and update LPIS in order to meet the on the spot checks requirements set out by the EC.

If the number of parcels per application is less than the expected average, the Client would expect the process and costs per dossier to be reviewed accordingly.

The client would expect that the identification of potential changes to the LPIS and differences with the declaration and the controls of remote sensing should be done via an automated process using an algorithm. The algorithm should check the available data from satellite and sentinel imagery and the data provided by the client (Aerial imagery, mastermap and LPIS / declaration data) in order to identify these changes. A sample of parcels where no change has been identified should be reviewed to confirm the algorithm is functioning correctly.

An additional exercise in Wales may also be required as part of the contract each year. This would involve examining parcels, which have not been part of that years Control regime.

The exercise should be carried out using the same principles as the main Remote Sensing process, in order to identify changes and provide updates for the LPIS where applicable by utilising one or more of the following:

Satellite / Sentinel Image,

Aerial Image,

Relevant mastermap data,

LPIS,

Declaration data supplied by the client.

It is estimated that there will be around 25 000 parcels which will require a change under this process in 2017.

If the final number of parcels is less than the anticipated, the Client would expect the process and costs to be reviewed accordingly.

If requirement needed once this contract ends.

As per advised in the specification and tender documents.

The initial contract term is 2 years, also option to extend for 1 plus 1 years. 640 000 GBP includes the contract extension periods; the cost for the initial 2 years is max. 320 000 GBP. Optional elements may be required by the Client as included in the specification and tender documents. Should the optional elements be required an additional budget of maximum 40 000 GBP per annum is available.

As per provided in the ITT and tender documents.

Between 2 and 4 years if required again.

E-Tender Information:

https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

— The User who performs the Registration becomes the Super User for the Organisation.

— On registering on the Platform the Super User will select a Username and will receive a password.

— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

— In order to log-in to the Platform please enter your Username and Password.

— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’

— Registration should only be performed once for each Organisation.

— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

— Tenders must be uploaded to the BravoSolution portal by 14:00.

How To Find The ITT:

— Once logged in you must click on ‘ITT's Open to all Suppliers’.

— The e-tender references for this contract are: project_35374, itt_59749.

— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.

— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

— Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly — Please do not contact the named person at the top of this notice.

The initial contract term is 2 years with an option to extend for 1 plus 1 years. 640 000 GBP includes the contract extension periods; the value for the initial contract term is 320 000 GBP. Optional elements may be required by the Client as included in the specification and tender documents. Should the optional elements be required an additional budget of maximum 40 000 GBP per annum is available. All estimated cost figures are excluding VAT.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=61750

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The approach to Community Benefits will be non-core.

(WA Ref:61750).

Internet address:http://wales.gov.uk/?skip=1&lang=en