TD1294 — Provision of Fire Risk Assessments.

Internet address(es):

Main address: www.derby.gov.uk

Address of the buyer profile: www.eastmidstenders.org

TD1294 — Provision of Fire Risk Assessments.

Derby City Council is seeking to engage an economic operator to deliver fire risk assessments for a period up to a maximum of 4 years. The economic operator will require all of the following:

— Individual and company registration with a competence persons scheme.

— Individual membership (member or higher status) of an appropriate professional body 2 / 3.

— Demonstrable skills, knowledge and experience in managing health and safety at the organisational and individual level.

The fire risk assessments are to be conducted across the Councils property portfolio (excluding social housing).This includes the following property types:

— Schools;

— Offices;

— Retail Premises;

— Places of Entertainment;

— Libraries;

— Multi-occupied buildings;

— Mixed tenanted business units;

— Depots;

— Parks;

— Leisure Centres;

— Multi-use sports Arena;

— Homes for older people;

— Residential children's homes;

— Community Centres;

— Extra Care Facility;

— Children's Centres;

— Museums;

— Outdoor training centre;

— Bus Station.

The Employer's portfolio is a heterogeneous sample of construction types ranging from systems building types such as:

— CLASP;

— Connect;

— Vic Hallam;

— Orlit;

— HORSA;

— Hills.

In addition the portfolio includes traditional built structures incorporating a range of historical and modern architectural periods. The Employer has a range of lease arrangements and freehold interests throughout the portfolio, including the leasing in and leasing out of property.

The general requirements for each Fire risk assessments will be:

— The Fire Risk Assessment is to be risk based and utilise the Employers template;

— The Fire Risk Assessment is to identify levels of risk, recommend remedial actions to mitigate risk and address significant findings. This will be determined with due regard to the applicable guidance;

— The Fire Risk Assessments will have a proportional application of guidance in relation to the premises, its use and the relevant persons;

— The Fire Risk Assessment will undersigned by the Author and / or a Director to indicate that the Fire Risk Assessment has been completed and validated before issuing to the Employer;

— Significant finding will be assessed using the Employers methodology;

— Prepare written Reports in accordance with the latest edition of PAS79 for undertaking, and recording the significant findings of, fire risk assessments in buildings and parts of buildings for which fire risk assessments;

— The Fire Risk Assessment is to include descriptions and photographs, as appropriate, to identify the location of hazards and recommended actions to mitigate risk all which must be spatially referenced to the Employers information;

— The Fire Risk Assessment will contain minimum of limitations and exclusions.

Yes, This contract is subject to an extension of 24 months in annual increments.

Yes, This contract is subject to an extension of 24 months in annual increments.

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the Procurement Documents.

Selection criteria as stated in the procurement documents.

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. The details are to be provided in the procurement documents.

At the end of the 4 year period.

This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘live contracts' section, select the relevant contract notice. Select the “apply online' link in the bottom right hand corner of the contract notice. This will transfer you to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.

To Register:

On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide ‘how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.

To Search:

On the opportunities portal home page (https://www.eastmidstenders.org), Click on 'view opportunities’. On the ‘Find Opportunities’ page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’, then click on the ‘Update’ button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the ‘keyword’ option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the EastMids Tenders System.

Once you have registered your interest, the tender information will be moved to, and can be found on, the ”My Opportunities’ page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.