United Kingdom-London: Building and facilities management services
2018/S 093-211215
Contract notice
Services
Section I: Contracting authority
4 St Pancras Way
London
NW1 0PE
United Kingdom
E-mail: MTFvZ2hrLXZocnJubT9iYG1jaC1tZ3ItdGo=
NUTS code: UKI31
Internet address(es):
Main address: www.candi.nhs.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA5567
AMP House, Dingwall Road
Croydon
CR0 2LX
United Kingdom
Contact person: Andrew Heath
E-mail: MTJfbGJwY3UsZmNfcmY+dXJuX3BybGNwcWZnbixhbWs=
NUTS code: UKI62
Internet address(es):
Main address: www.wtpartnership.com
Section II: Object
FM Services Contract
This contract is being issued by Camden and Islington NHS Foundation Trust (C and I) in compliance with Public Contracts Regulations 2015.
C and I will operate a procurement process following the Open Procedure.
The contract (or contracts for different lots) will be awarded to the successful supplier or suppliers on a fixed term basis of 5 years with the option to extend for two 12 month periods, subject to provisions for earlier termination as set out in the draft contract.
The contract is for the delivery of Hard FM maintenance to mechanical, electrical and security services and building fabric and the provision of soft services including catering, cleaning, security, portering including transport, waste management, linen and laundry, pest control and utility management.
Tendering is by lots with the most advantageous combination of lots being sought.
Lots will be combined in any permutation however lots 3 to 11 will be combined to go to a maximum of two suppliers. Bids for only one lot of lots 3 to 11 will not be accepted.
Cleaning
As set out in tender documents.
Routine and reactive cleaning services.
Window cleaning.
2 12 month extension at the option of C and I.
Hard FM
As set out in the tender documents.
Planned and reactive maintenance to mechanical and electrical services and to internal and external building fabric.
Services include but are not limited to; Hot and Cold water, above ground drainage, steam boilers, heating and chilled water installations, ventilation and air conditioning, LV distribution, lighting and emergency lighting, Data networks, CCTV systems, Access control, Intruder detection and alarm, fire detection and alarm, generators, BMS and UPS. All internal and external building fabric to be maintained and kept in good functional and decorative order.
2 12 month extensions at the option of C and I.
Catering
As set out in tender documents.
— to provide meals for hospital patients and residents,
— to provide retail food and beverages to staff and visitors,
— to provide hospitality and function catering,
— to carry out maintenance of catering equipment,
— to carry out cleaning of kitchen, servery and restaurant areas.
2 12 month extension at the option of C and I.
Security
As set out in tender documents.
To provide a full range of security services including guarding, patrols, monitoring of cctv, alarms and access control, management of key holders, and pin-point alarms, issue of access fobs and passes, car park management.
24/7 attendance required at St Pancras Hospital and Highgate Mental Health Hospital
2 12 month extensions at the option of C and I.
Waste Management
As set out in tender documents.
Collection and removal of all waste including, domestic, food, recyclable and clinical.
Service is to include provision of bags, sanitary bins etc.
2 12 month extension at the option of C and I.
Portering
As set out in tender documents.
Scope to include delivery of patient food to wards, movement of pathology items between premises, delivery of emergency linen, collection of waste to central points, movement of goods within facilities, postal and postroom services.
2 12 month extension at the option of C and I.
Pest Control
As set out in tender documents.
Provision of a comprehensive pest control and management service including routine control and emergency call outs.
2 12 month extension at the option of C and I.
Grounds and Gardens
As set out in tender documents.
Grounds maintenance service to provide safe and tidy environment and enhance brand image to include planned and reactive services for horticulture (including trees, shrubs, hedges, lawns and flower beds)and maintenance of external structures.
2 12 month extension at the option of C and I.
Laundry and Linen
As set out in tender documents.
Provision of clean and replacement linen including collection and delivery of hospital linen to include bed linen, nightwear and curtains.
2 12 month extension at the option of C and I.
Utilities
As tender documents.
To provide utility management service including up to date reports of usage, budgeting, a proactive approach to energy saving, providing information for cross charging, assistance with procurement and billing.
2 12 month extension at the option of C and I.
Section III: Legal, economic, financial and technical information
As set out in tender documents.
Section IV: Procedure
WT Partnership, AMP House, Dingwall Road, Croydon, CR0 2LX.
WT Partnership on behalf of Camden and Islington NHS Foundation Trust.
Section VI: Complementary information
In the event that there is a substantive challenge to the procurement, and such a challenge is confined to a single lot, C&I reserves the right (to the extent that it is lawful to do so) to conclude a contract or contracts with the successful bidder or bidders in respect of the lot(s) that have not been challenged.
The Trust currently has a property portfolio of around 57 000 m2, located across some 30 sites in the London Boroughs of Camden and Islington. The Trust’s property portfolio is predominantly freehold, representing 50 % of the sites and 80 % of the accommodation. St Pancras Hospital represents 43 % of the Trust’s entire portfolio.
In its Estates Strategy, the Trust has adopted the following long term objectives:
a. To commence the redevelopment of St Pancras Hospital as the centre piece of the Trust’s operations and service provision. This represents a fundamental once in a corporate lifetime opportunity for the Trust to best achieve its strategic objectives;
b. Continued consolidation of the Community Estate in order to provide local services more efficiently from a smaller number of more efficient buildings; and
c. To align estates requirements to the Trust’s Clinical Strategy.
Additional information can be found here:
https://www.candi.nhs.uk/about-us/plans-redevelop-our-facilities/three-redevelopment-options
The Trust’s plans in this respect are currently out Outline Business Case stage and awaiting approval. Subsequently, a Full Business Case will need to be prepared and approved and of course subject to planning and other appropriate consents.
These proposals are likely to have an effect on the amount of accommodation and or range of services required under the FM contract as the redevelopment of St Pancras Hospital and broader implementation of estates strategy takes place. This is likely to occur, or at least commence within the time frame of this contract. To the extent that it does, then the scope of the contract and/or the nature and/or extent of the estate to which the contract relates may be subject to modification. In such circumstances, the expected value of the contract may also change in order to reflect or to take into account any such matters. Because the Trust’s plans are still in development and subject to approvals there remains uncertainty over the timing of these events. At the current time, it is anticipated that staged vacation of St Pancras Hospital could commence in Q2 2022. This remains subject to on-going consultation with regulators, successful appointment of a development partner and prior enabling works and accommodation changes to facilitate decant and relocation of services.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=211700.
(MT Ref:211700).
AMP House, Dingwall Road
Croydon
CR0 2LX
United Kingdom
Telephone: +44 2086860431
Internet address: www.wtpartnership.com
C and I will incorporate a minimum 10-calendar-day standstill period at the point information on the award of contract is communicated in accordance with Regulation 87 of the Public Contracts Regulations 2015. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract, shall have the rights set out in Part 3 of the Public Contract Regulations 2015.
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