Provision of Insurance and Related Services to Peaks and Plains Housing Trust

Insurance and related services to Peaks and Plains Housing Trust
Ropewalks, Newton Street,
Macclesfield
SK11 6QJ
United Kingdom
Contact person: Our Consultant for this project, Gibbs Laidler Consulting LLP
E-mail: MjE2WlFdVWMeVl9iVV1RXjBXWVJSY1xRWVRcVWIeU18eZVs=
NUTS code: UKD

Internet address(es):

Main address: https://www.peaksplains.org/

The contract is awarded by a central purchasing body

Access to the procurement documents is restricted. Further information can be obtained at: www.gibbslaidler.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

Body governed by public law

Housing and community amenities

Provision of Insurance and Related Services to Peaks and Plains Housing Trust

Services

Insurance and related services for property, legal liability and other general non-life insurable risks, as required by Peaks and Plains Housing Trust.

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 3

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Contracting Authority ideally seeks a single provider for all lots. Lots 1-3 will however be individually evaluated and therefore multiple awards may result.

Where the respondent is an insurance broker, it may choose to place the insurance(s) required within each with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.

A Programme of General Insurance and Related Services for Peaks and Plains Housing Trust

Lot No: 1

NUTS code: UKD

Main site or place of performance:

Focused around the offices and housing stock in the Macclesfield area, plus other areas that are necessary to fulfil the contract.

A Programme of general Insurance and related services for Peaks and Plains Housing Trust, excluding motor fleet risks. The Programme will require Insurance and related services for risks that may include but not be limited to:

— property damage and business interruption,

— employers,

— public,

— products and property owners liability,

— business combined/office,

— money,

— all risks,

— computer,

— contract works,

— group personal accident,

— professional indemnity,

— fidelity guarantee/crime,

— employment practices liability,

— engineering (including inspections),

— cyber and terrorism,

— pollution liability and medical malpractice.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Start: 01/04/2019

End: 31/03/2022

This contract is subject to renewal: yes

Description of renewals:

Peaks and Plains Housing Trust will consider entering into long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.

Envisaged minimum number: 3

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.

Variants will be accepted: no

Options: yes

Description of options:

Peaks and Plains Housing Trust will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or 3 periods of insurance), with an option to extend the award period subject to service, performance and cost.

The procurement is related to a project and/or programme financed by European Union funds: no

As stated in tender documents.

Insurance and Related Services for Motor Vehicle Risks (Possibly Including Motor Legal Expenses and Occasional Business Use)

Lot No: 2

NUTS code: UKD

Main site or place of performance:

Focused around the offices and housing stock in the Macclesfield area, plus other areas that are necessary to fulfil the contract.

Insurance and related services for motor vehicle risks (possibly including motor legal expenses and occasional business use extensions).

Price is not the only award criterion and all criteria are stated only in the procurement documents

Start: 01/04/2019

End: 31/03/2022

This contract is subject to renewal: yes

Description of renewals:

Peaks and Plains Housing Trust will consider entering into long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.

Envisaged minimum number: 3

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.

Variants will be accepted: no

Options: yes

Description of options:

Peaks and Plains Housing Trust will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or 3 periods of insurance), with an option to extend the award period subject to service, performance and cost.

The procurement is related to a project and/or programme financed by European Union funds: no

As stated in tender documents.

Engineering Insurance and an Associated Inspection Contract

Lot No: 3

NUTS code: UKD

Main site or place of performance:

Focused around the Head Office and Housing Stock in Macclesfield, plus other areas that are necessary to fulfil the Contract.

Engineering inspection contract for items of lifting plant, pressure plant, playgrounds and the like, all owned or managed by Peaks and Plains Housing Trust.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Start: 01/04/2019

End: 31/03/2022

This contract is subject to renewal: yes

Description of renewals:

Peaks and Plains Housing Trust will consider entering into long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.

Envisaged minimum number: 3

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

This will be a 2 stage process, including a SQ (Selection Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITT stage. Selection Criteria for the SQ stage will be stated in the SQ documentation.

Variants will be accepted: no

Options: yes

Description of options:

Peaks and Plains Housing Trust will consider entering into long term agreements with the bidder and/or the bidder's proposed risk carriers for 3 years (or 3 periods of insurance), with an option to extend the award period subject to service, performance and cost.

The procurement is related to a project and/or programme financed by European Union funds: no

As stated in tender documents.

List and brief description of conditions:

Potential suppliers will be required to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, plus details of 3 clients currently receiving similar services. Potential suppliers will be asked to evidence permission by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.

List and brief description of selection criteria:

The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 3 years reports and accounts.

Minimum level(s) of standards possibly required:

Bids will only be accepted where the insurer/risk carrier(s) has an acceptable rating from an independent and reputable credit rating agency including but not limited to standard and poor’s (A- or above) AM Best (B+ or above).

List and brief description of selection criteria:

The tender documents will require providers to detail their relevant professional experience, resource, skills, qualifications and quality control practices.

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

For insurance services, insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the Prudential Regulation Authority, UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area.

Insurance Brokers registered with and regulated by the Financial Conduct Authority.

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Competitive procedure with negotiation

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

The procurement is covered by the Government Procurement Agreement: no

Date: 15/11/2018

Local time: 16:00

Date: 21/11/2018

English

Tender must be valid until: 01/04/2019

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Between 3 or 5 years from the date of this Notice.

Bidders should note that for reasons of confidentiality, full tender information will be made available only to those bidders that are selected to proceed to the ITT stage. Sufficient detail is provided within the SQ and via the authority's e-procurement portal to enable the bidder to decide whether to participate in this process.

At the ITT stage, all respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.

The High Court of England and Wales
London
United Kingdom

Precise information on deadline(s) for review procedures:

The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

The Cabinet Office
London
United Kingdom

12/10/2018